Charity Runner FAQs

 Welcome to our Charity Runner FAQs!  

The information below is designed to answer questions you may have regarding how to enter, fundraising, transfers and withdrawals.

Please read this information carefully before
deciding if you need to contact us.


1. What is meant by Charity Place Entry and Own Place Entry?

  1. A Charity Place Entry is a place in the event that is paid for by an Affiliate Charity or the Official Charity. If you secure a charity place, your charity will expect you to agree to raise a minimum amount in sponsorship money, and may ask you to pay a registration fee towards the cost of your place.

  2. An Own Place Entry is a Standard Entry which you pay for yourself. Runners who have purchased their Own Place are welcome, but not obliged, to fundraise for any charity of their choice and are not restricted to choosing from our list of Affiliate Charities. If you do wish to fundraise for an Affiliate Charity or the Official Charity, you can let them know via the ‘tell a charity I have my own paid place’ link in your My Details account. When you advise a charity that you wish to fundraise for them, they will spend time, effort and money on building a relationship with you. Therefore, please do not do so unless you are very committed to fundraising.  

2. How do I get a Charity Place Entry?

There are two types of Charity Place Entry:

  1. Instant Charity Entry (ICE) Secure an ICE with our Official Charity or one of our Premier Affiliate Charities. When you sign up for ICE, you agree to various terms and conditions (including minimum sponsorship) and your place in your chosen race is then instantly 'approved'.

  2. Charity Place Application (CPA) Submit a CPA with one of our Affiliate Charities and the charity then has 21 days, or until Charity Place Entries close (whichever comes first), to either approve or decline your application before it expires. You will be informed via email of the outcome of your application. If you change your mind while awaiting approval, you must contact your chosen Affiliate Charity and ask them to decline your application.   

3. Do I need to enter via www.edinburgh-marathon.com to get a Charity Place Entry?

YESThe ONLY way to officially gain an approved entry in the event is online at www.edinburgh-marathon.comAs part of the entry process you will need to create a My Details account on our system. If you do not have a My Details account showing your entry status in your chosen race as approved before entries close, you will not be able to participate. Click here for further explanation of My Details.

4. Can my charity complete my entry on my behalf?

NO.  You must enter online at www.edinburgh-marathon.com yourself. This is because you must agree to the event terms and conditions and disclaimer, which only you can do. You are solely responsible for ensuring that you have an approved entry in your chosen race.

5. If I secure a Charity Place Entry with an Affiliate Charity, do I have to fundraise for that charity?

YES! Your chosen Affiliate Charity has paid for your place and will require a minimum amount in sponsorship money to ensure that their involvement in the event results in funds being raised for the charity. Please think very carefully before securing a Charity Place Entry as any change of heart on your part, whether that be regarding your choice of charity, your ability to raise the minimum sponsorship required, or taking part in the event at all, can have a very negative impact on the charity. 

6. If Standard Entries are closed, but Charity Place Entries remain open, how can I get a place if the charity I wish to fundraise for is not an Affiliate Charity?

Please ask a representative from your chosen charity to email us with the subject "EMF Affiliate Charity Information Request" and we will send them the relevant information. The enquiry must clearly come from the charity, or we will not respond. If the charity decides to go ahead and becomes affiliated prior to the Charity Place Entry closing date, you will then be able to submit a Charity Place Application (CPA) which they must then approve before the closing date to secure your place. Please note that there are costs associated with becoming an Affiliate Charity, and your chosen charity may not wish to proceed.  In this case, you will need to wait until entries open for next year’s event when you will be able to purchase your Own Place.

7. When will Charity Place Entries close?

Please see the end of the Entry Information page for details of Charity Place Entry closing dates.  If applying for a Charity Place, your charity must approve your application prior to the closing date to ensure you are able to participate. If submitting an ICE with the Official Charity or one of the Premier Affiliate Charities, you will need to have completed the process prior to the Charity Place Entry closing date.

8. Can I transfer my Charity Place Entry from one race distance to another?

NOThis would effectively be treated as two entirely separate entries. For example, If you have an approved Charity Place Entry in the full marathon and wish to change to the half marathon, you would need to ask your charity to withdraw your place in the full marathon and you would then need to submit a brand new Charity Place Application (CPA) or secure an Instant Charity Entry (ICE) for a place in the half marathon instead, providing entries are still open. If entries are closed, you would not be able to enter the half marathon. Your charity will incur a fee for the withdrawal of your full marathon place, and is not obliged to approve your new application for the half marathon, so please do think carefully before entering in the first place and discuss any proposed changes with your charity as soon as possible.  

9. Can I transfer my Charity Place Entry to another runner?

NOThis would effectively be treated as two separate entries which are entirely independent of one another.  The withdrawal of your place and the other runner’s entry are not at all related. You would need to ask your charity to withdraw your place and the other runner would need to submit a Charity Place Application (CPA) or secure an Instant Charity Entry (ICE), just as you would have done originally, providing entries are still open. If entries are closed, it will not be possible for the second runner to participate. Your charity will incur a fee for the withdrawal of your place, so please do think carefully before entering.

10. I have an approved Charity Place Entry but wish to withdraw from the event. What should I do?

Please contact your Charity as soon as possible to discuss this with them directly as they will need to withdraw your entry on your behalf. Please note that you cannot defer your entry to the following year; you would simply need to submit a Charity Place Application (CPA) or secure an Instant Charity Entry (ICE) when entries for the next year open. Your charity will incur a fee for the withdrawal of your place so please do think carefully before entering the event.

11. Who should I contact with any questions about fundraising?

Please contact your chosen charity directly with any fundraising questions.  

12. What information can I expect to receive from the event organisers?

Your Final Details will be available from within your My Details account a few weeks prior to the event. Final Details is a document that we, as the event organiser, produce to tell you everything you need to know about the event and is tailored to the specific race distance you are participating in. You do not need to contact your charity with questions about the event, e.g. start time, transport options etc.

If your question is not answered above please check our main FAQs and, if necessary, get in touch via the contact form at the bottom of that page.

If you contact us but your question is answered in the FAQs, please be advised that you will not receive a response.